ZETASAFE COMPLIANCE MANAGEMENT SOFTWARE
All Your Compliance, Managed in Real-Time
Centralise compliance management: from Water Hygiene and Legionella to Fire Safety, HVAC and routine inspections.
Making Compliance Simple
The increasing complexity of modern buildings makes compliance a bigger challenge than ever before. Large estates with a mixture of old and new builds, are under increasing pressure to comply with regulations to keep people safe and secure.
Manage ALL areas of compliance
ZetaSafe and ZetaSurvey can be used by organisations from all sectors and can be customised to suit your specific needs. It is typically used to manage Water Hygiene, Legionella, Fire Safety, HVAC & Emergency Lighting compliance.
- Use independently or integrated with IoT, CAFM, FM & PPM systems
- Comply with Acop L8 and HSG274, HTMs, (HTM 04:01) & RRO 2005
- Collect, manage and share all types of business critical data
- Financial gains from optimal asset maintenance
Easily schedule, capture, manage, and share vital compliance data with accuracy and efficiency – powered by cloud and mobile technologies.
Water Safety / Legionella
Ensure Water Safety / Legionella compliance to ACoP L8 and HSG274 / HTM 04-01.
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Smartphones and tablets with bluetooth temperature probes can be used to collect data and the system is already programmed with the prescribed L8 and HSG274 temperature limits and frequencies and for the other manual inspections required too.
ZetaSafe Legionella logbook software puts you in control; you can schedule your tasks, manage failures or defects and analyse any trends. ZetaSafe makes it easier and more visible to help ensure compliance.
All workplaces have legal duties under the Health and Safety Executive’s publication of ‘The Control of Legionella bacteria in Water Systems – Approved Code of Practice and Guidance (ACoP L8)’ and Technical guidance HSG274. Statutory duties are placed on the duty holder (the person in control of the premises) who must appoint a ‘Responsible Person’ to manage the control of Legionella. Industry best practice is to carry out a site specific Legionella Risk Assessment on all water systems in the premises on a two yearly cycle and there is a duty to keep Monitoring data for five years. ZetaSafe legionella software is perfectly placed to meet this requirement.
This five year requirement means complex or extensive estates such as the Retail or Healthcare sectors can drown in paper. It’s near impossible to see trends from the routine tasks, making it even more difficult to act upon any issues. You’re running the risk of being non-compliant and worse still not effectively guarding against the potentially fatal threat of contracting Legionnaires’ disease.
Fire Safety
Comprehensive fire protection asset register, which can be edited to fit your exact needs.
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Fire safety assets that have sensors can tell you if they are working but most assets cannot self-diagnose or let you know they’re faulty. ZetaSafe has a comprehensive fire protection asset register which can be edited to fit your exact needs. ZetaSafe can give you real time vision of your fire risk management and inform the ongoing risk assessment process. All of your critical information can be easily accessed and shared, giving you peace of mind that you are managing the threat of fire in accordance with the Regulatory Reform Order 2005 and thereby reduce the possibility of any enforcement by the Fire and Rescue Service.
The Regulatory Reform (Fire Safety) Order 2005 came into force on 1/10/2006 and moved the burden of proof for compliance from the local fire authority to a person at the premises in question. Statutory duties are placed on the ‘responsible person’ who must complete a fire management plan and a management report, including a regularly reviewed and up to date fire risk assessment.
The Fire & Rescue services stringent enforcement of RRO 2005 means you can’t afford to neglect your duties. You need clear visibility of the condition and integrity of any fire protection assets, such as fire doors and dampers.
Lifts & Lighting Equipment
Manage Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) compliance.
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These areas of compliance are managed by the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER). The Regulations cover a wide range of scenarios, involving people and equipment, meaning you have to constantly plan and supervise your lifting operations to ensure safety. This time consuming duty means there’s always a check to perform and paperwork to file, when all you want is peace of mind that you’re compliant.
ZetaSafe can schedule these repetitious checks and give all of your critical compliance information at the touch of a button – ensuring that you’re preventing risk from and to your people and equipment.
Emergency Lighting
Total visibility of your system and informs you of the exact location of non-conformances.
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In architecturally complex, mixed heritage or large estates, manual tasking and recording each weekly key switch or flick task can cause a mountain of paper records and managing the repair of defective emergency lights is very onerous.
ZetaSafe gives you complete real-time visibility of your emergency lighting system and informs you of the exact location of a non-conforming luminaire.
ZetaSafe brings you peace of mind as the strength of the audit trail means you can prove that every light or zone has been tasked.
Gas & Electrical Safety
Real-time visibility of your gas & electrical safety to protect your people and organisation.
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These areas of compliance are governed by the Electricity at Work Regulations 1989 and the Gas Safety (Installation and Use) Regulations 1998.
This obligatory task of ’compliance’ can take focus away from what’s really important – having real time visibility of your gas and electrical safety to protect your people and organisation.
Security Compliance
Bring real value to the information collected from building high priority security checks.
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Safeguarding building security is a high priority task. ZetaSafe can bring real value to the information collected from building security checks.
ZetaSafe enables you to easily view all of your important data, saving you time and effort while allowing you to minimise threats to your organisation, people, buildings, equipment or information building, equipment or information.
Routine Checking
ZetaSafe enables you to throw away your clipboard and gain total visibility of your data.
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ZetaSafe gives you the power to throw away your clipboard and piles of impenetrable paper records and gain total visibility of your data.
ZetaSafe can be personalised and adapted to cater to your exact needs, so even though there are some common applications, it can be used for any kind of recording of routine checking and tasking. Gain a real-time view of all of your critical data so that nothing can go unreported or unnoticed. ZetaSafe is the only way to intelligently collect, manage and share your compliance or business information.
The need to comply with either your own organisation’s or statutory requirements, can lead to endless repetitious record keeping which eats into your budget and time. You’re unable to schedule tasks, spot trends, control where the information goes and ultimately, you’re running the risk of failures being unreported or ignored.
Repetitious checking leads to a spiralling array of ad hoc spreadsheets and reports which are neither secure nor standardised. Simply performing the task and keeping a record doesn’t make you compliant – what’s important is the outcome or trends in these checks.
Lab Quality Assurance
Demonstrate that network sites meets the quality standards established by the corporate policy.
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Managing compliance with Global Quality Standard Operating Procedures (SOP) in sites which have existing Laboratory information management systems (LIMS) can be an arduous task.
Large networks with global coverage need to capitalise and leverage their increased size for multinational customers. You need to demonstrate that tasking at the network sites meets the quality standards established by the network corporate policy.
ZetaSafe provides a configured system for all divisions of your business to convert from paper based data entry into digital business information gathering. This provides a level of transparency with customers who can access records on demand.
ZetaSafe automatically sends feedback to technicians when a value outside of SOP established tolerances is entered, eliminating the time spent on monitoring, tracking, calculating and interpreting data. ZetaSafe reduces the time and resources needed to audit sites while delivering accurate, real-time compliance information.
Custom Solutions
Customise ZetaSafe for most needs that require the collection, management and sharing of critical data.
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ZetaSafe uses mobile data collection, digital image capture and dashboard technologies to provide a clear, real-time dashboard view of what’s happening on the ground across your facility. Get in touch to discuss your requirements.
Education
25% of UK universities and many independent schools and colleges use ZetaSafe to protect their pupils, staff and buildings.
Healthcare
ZetaSafe is used by NHS hospitals and private healthcare organisations to ensure a safe environment for patients, staff and visitors.
Hospitality
Leading pubs, restaurants, hotels and leisure facilities use ZetaSafe to maintain quality standards and protect brand reputation.
Local Government
24 local authorities and many housing associations use ZetaSafe to ensure safety, compliance and asset productivity across large and diverse estates.
Retail
ZetaSafe addresses the health, safety compliance challenge for the retail sector – protecting brand image across often geographically spread estates.
Food & Beverage
ZetaSafe uses HACCP principles to help prevent critical failures and remove hazards in the facilities management of your premises.
Manufacturing
Maximise your productivity by using ZetaSafe to manage compliance – ensuring no unscheduled interruptions to your processes and production.
Construction
ZetaSafe ensures health and safety compliance for construction sites – ensuring projects are delivered on time and on budget.
Asset Managers
Harness the power of ZetaSafe to manage health, safety and compliance and unleash potential revenues from your Assets.
Estate Manager
ZetaSafe manages the compliance across all of the buildings, grounds and equipment in your estate – ensuring your health and safety obligations are met.
Facilities Managers
Facilities Management providers have contracts with a variety of clients in different sectors. ZetaSafe can be adapted to meet each contract’s needs.
Service Providers
ZetaSafe arms Service Providers with the platform they need to meet the safety, compliance and asset productivity needs of their clients.
Peace of mind for ‘Responsible Executives'
- Efficient and comprehensive management of risk assessment and monitoring.
- Rapid transmission of non compliances into an action alert system.
- Creation of robust audit trail proving that you have properly designed and operated a satisfactory system according to your legal and regulatory duties.
Reduced Costs of Compliance
- Optimise the efficiencies of personnel involved in data collection.
- Zeta Mobile app ensures that time spent in data collection is minimised.
- Scheduling of monitoring work boosts workforce productivity.
- Ensures non compliances are notified to the right people first time.
Reduced Cost of Asset Ownership
- Sustained productivity and optimum performance of assets.
- Enhanced visibility and proactive management of assets.
- Streamlined processes yielding operational and economic benefits.
Effective Management Information
- Configurable dashboard and detailed reports provide key information for overall visibility and management of compliance.
- Compare performance and costs of each asset and/or location.
- Monitor trends in overall performance and act upon them promptly.
ZetaSafe Connects With Trusted IoT Partners
ZetaSafe is your central hub for compliance, making it easy to understand and manage task data—no matter the source. Many clients are already leveraging IoT technology alongside manual testing to gain deeper insights and improve performance across the built environment.
Click on our IoT partner logos below to learn more.
Information at Your Fingertips
When managing a building, spotting issues early is key – especially recurring failures that could be hidden in paper logs or spreadsheets. ZetaSafe brings all your compliance data into one place, highlighting trends so you can act before problems escalate – protecting people, finances, and reputation.
See how South Eastern Health & Social Care Trust uses ZetaSafe to stay compliant, boost efficiency, and reduce risk in complex environments.
Trusted Worldwide
What Can I Use ZetaSafe For?
ZetaSafe is a leading asset compliance management application used globally for managing over 3 million assets across a range of industries, including Healthcare, NHS and Universities. Whilst traditionally used to manage water hygiene, legionella, fire safety and electrical testing checks, ZetaSafe is increasingly being used as the go-to solution for reporting compliance of anything, anywhere.
Watch the short video below to discover what ZetaSafe can be used for. You might be surprised!
Collect
- Input ad hoc or scheduled checks, inspections and test results from equipment/assets using a smartphone, tablet or desktop (Android & iOS).
- Complete surveys alongside scheduled PPM tasks with fully customisable form-based questionnaires.
- Immediate alerts with warnings, failures and history.
- Ability to add supporting comments and/or photos.
- Synchronise data securely with the ZetaSafe cloud, where actions are prioritised and escalated.
Manage
- Manage the status of your assets and monitor your compliance via your personalised dashboard on your tablet or PC.
- Information is accessible 24/7 for intelligent analysis.
- Custom dashboards, automated email notifications and streamlined workflows are easy to set up, saving you time and helping you get more value from your data.
- Highlight trends and priorities, create reports and simplify scheduling.
Share
- Consolidate data and trends across multiple sites, giving enterprise wide visibility for key partners and other stakeholders.
- With user roles and permissions, you can control how your team works with your data, specifying who can view what information, who can make changes and more.
- ZetaSafe intelligently escalates consecutive compliance issues via auto reporting to individuals.
Like what you see?
Explore the Micad Pro Platform.
A central space database, enabling accurate, unified estate management.
Connecting stakeholders, and teams across the estate for greater efficiency.
Reduce risk, enhance efficiency, ensure safety, and maintain compliance.
Frequently asked questions
What types of compliance can ZetaSafe manage?
ZetaSafe supports a wide range of compliance areas including Water Hygiene, Legionella, Fire Safety, HVAC, Emergency Lighting, Gas & Electrical Safety, Lifts, Security, and Routine Checks. It can also be customised to suit specific sector needs—from healthcare to education, retail, and more.
How does ZetaSafe help reduce compliance risk and improve efficiency?
ZetaSafe centralises compliance data, automates alerts for non-conformances, and highlights trends before issues escalate. It replaces manual processes with a digital, cloud-based platform, helping you schedule, collect, and share compliance information more efficiently.
Can ZetaSafe integrate with other systems or devices?
Yes. ZetaSafe integrates with IoT devices, CAFM, FM, and PPM systems, providing real-time insights from both manual and automated sources. This enhances visibility, optimises asset performance, and ensures legal and regulatory compliance.
